Troon is the world’s largest third-party golf management company based in Scottsdale, Arizona. Troon also manages homeowners associations, tennis and other recreation facilities, food and beverage outlets, and other hospitality venues across a global portfolio of owned, leased, and managed properties.
This is an exceptional opportunity for a motivated person to join a well-established legal team within a global organization. In this role, you will serve a vital role and gain broad exposure to the company’s operations while supporting the legal team.
This position is based in-office at Troon’s Scottsdale headquarters and reports to Troon’s Senior Vice President, Associate General Counsel.
Essential Duties
- Provide administrative and clerical support to attorneys and paralegals across a variety of legal matters.
- Prepare, format, proofread, and distribute legal documents, correspondence, and reports.
- Assist with contract intake, tracking, routing, execution, and filing in the contract management system.
- Coordinate signatures and manage document execution using electronic signature platforms.
- Maintain and organize legal files, databases, and records in accordance with department procedures.
- Assist with litigation and claim tracking within the litigation management system.
- Process and track legal invoices, including outside counsel and vendor billing, and assist with budget tracking and reporting.
- Communicate with internal business teams regarding document status, requests, and process questions.
- Support legal operations by maintaining systems accuracy, improving workflows, and assisting with special projects.
Minimum Qualifications
- 2+ years of experience in an administrative, legal assistant, or office support role (law firm or in-house experience preferred).
- Associate or Bachelor’s degree (business-related preferred).
- Experience supporting litigation matters and/or legal invoicing strongly preferred.
- Notary Certificate (or willingness to obtain one) strongly preferred
- Strong written and verbal communication skills, with the ability to communicate professionally with internal and external stakeholders.
- Excellent organizational skills with strong attention to detail and follow-through.
- Ability to manage multiple tasks and deadlines in a fast-paced environment.
- Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint) and the ability to quickly learn new systems and tools
- Experience using contract management, document management, e-signature, and legal billing systems preferred
- Ability to handle confidential information with discretion and professionalism.
