Why AMIkids?

At AMIkids, we believe in the power of transformation. Every young person has the potential for greatness, and we’re on a mission to unlock it. For more than 55 years, AMIkids has empowered over 160,000 young people across the country by fostering confidence and a belief in success.

Position Summary

Responsible for providing direct and vital support to the Executive Director in executing the financial, personnel and administrative management functions of the Program. Directly coordinates and supports local board functions and fundraising programs. The Administrative Assistant also assists in public relations initiatives, the writing of grants and proposals and budget preparations, revisions and maintenance. Responsible for reporting all information regarding finance, personnel (including payroll), accidents, insurance needs, and other administrative and operational issues to AMIkids Corporate Office.

Essential Job Duties

Administers the financial and personnel functions of the Institute in absolute confidentiality.
Prepares all financial documents in strict compliance with all accepted corporate financial-accounting practices and principles and ensures the ability to pass all audits and inspections.
Maintains accurate cash ledgers, records of deposits, withdrawals, checks and other accounting instruments.
Administers all aspects of payroll including preparation of accurate payroll transmittals and maintenance of all records in strict compliance with the law and policy.
Drafts financial statement inputs to included analyses and descriptive narratives for the Executive Director's review and/or approval.
Obtains, verifies, records and maintains personnel information and reports any personnel changes promptly to accounting, payroll and benefits.
Monitors preparation and submits quarterly incentive and other forms of pay.
Maintains accurate inventory records of Institute equipment and property.
Prepares and submits National School Lunch Program forms and related documentation for processing.
Provides administrative and receptionist support to all Institute activities.
Assists the Executive Director with board, public relations and fundraising activities.
Assists the Executive Director in the preparation and maintenance of the annual budget.
Coordinates travel, lodging, meeting, conferences, and other Institute activities for staff.
Serves as advisor and positive role model for assigned students.
Drives institute vehicles as required in accordance with the Van Policy.
Administers first aid and CPR during emergencies in accordance with Red Cross standards.
Actively participates in day trips and special activities that involve recreational sports, facility and equipment cleaning, grounds maintenance and equipment relocation.
Performs other duties as assigned by supervisors.

Minimum Education, Training and Experience

HS diploma or equivalency; Associate degree preferred, Minimum two years’ experience
Work requires excellent verbal and written communication skills
Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment
Proficient at an advanced level in Microsoft Suite including: Word, Excel, Access and Power Point and possess the capability to learn and use Company specific databases
Flexible and highly motivated; have strong organizational skills and a well-developed attention to detail
Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and to prioritize work.

What's in it for you?
As well as gain an opportunity to make an exceptional difference in kids' lives, AMIkids offers a comprehensive benefits package including:

Growth opportunities – we pride ourselves on developing our leaders from within
Health Benefits – Medical, Dental, Vision, & Prescription Drug plan options; Health Spending Account, Company paid Life Insurance and AD&D
PTO & Paid Holidays
Wellness Benefits – EAP, Health Coaching, Stress Management Programs, etc.
Employer Funded Pension Plan, Voluntary 403(B) Retirement Plan, Student Loan Forgiveness Program
Pet Insurance, World Travel Assistance, Car Rental discounts, Gym Membership discounts, and more!

Job Type: Full-time

Benefits:

Dental insurance
Employee assistance program
Employee discount
Flexible schedule
Health insurance
Life insurance
Paid time off
Professional development assistance
Referral program
Retirement plan
Vision insurance

Application Question(s):

Please be sure your resume is reflective of the required experience.
Must be at least 21 years old. Are you at least 21 years of age?

Education:

High school or equivalent (Required)

Experience:

secretarial or office administrative: 1 year (Required)
Microsoft Suite: 2 years (Required)

Shift availability:

Day Shift (Required)

Ability to Relocate:

Saint Petersburg, FL 33712: Relocate before starting work (Required)

Work Location: In person

AMIkids Inc.

Latest Jobs

Administrative Assistant (PINE)